PRATAC Constitution

Pakenham Ramsay Almonte Taxpayers’ Action Committee
“PRATAC”
CONSTITUTION

  1. MISSION

The Mission of the Pakenham, Ramsay & Almonte Taxpayer’s Action Committee, hereafter referred to as PRATAC, is to establish and maintain an effective and informed taxpayers’ action committee in Pakenham, Ramsay and Almonte wards. The sole purpose of the PRATAC is to act as an advocacy group for all taxpayers.

 

  1. GOALS
    The GOALS of the PRATAC are to:

2.1. Be a non-partisan advocacy group that will defend the interests of all taxpayer categories.

2.2. Strive to influence public policies and request remedial action when such policies are deemed to adversely impact the taxpayers of Pakenham, Ramsay & Almonte Wards.

2.3. Channel concerns about tax increases, inefficient government spending and lack of accountability into positive outcomes.

2.4. Ensure decisions by municipal government are made with transparency and stakeholder/taxpayer consultation.

2.5. Proactively defend the interests of local taxpayers who are being “blindsided” by the decisions of municipal government.

2.6. Build positive relationships with municipal staff and politicians in order to permit open and candid discussions about issues affecting local taxpayers.

 

  1. MEMBERSHIP

3.1. Any resident of Pakenham, Ramsay or Almonte wards of Mississippi Mills who supports the mission and goals of the PRATAC and pays the annual fee shall be eligible for membership and shall be considered to be a member in good standing. Owners of property and owners of businesses in the municipality who support the mission and goals of the PRATAC and pay the annual fee shall be eligible for membership and shall be considered to be members in good standing.

3.2. Any person who does not support the missions and goals of the PRATAC is free to not apply for membership and any existing member who changes their view and does not support the missions and goals is free to withdraw from membership of the PRATAC.

3.3. Any existing member who publicly opposes the missions and goals of the PRATAC will be considered to be not in good standing and the Board of Directors may, at its sole discretion, revoke the membership of that person.

 

  1. BOARD OF DIRECTORS

4.1. The goals and general direction of the PRATAC shall be carried out by a Board of Directors

4.2. The Board of Directors will consist of the following positions:
Chair, Vice-Chair, Secretary, Treasurer, Pakenham Director, Ramsay Director, Almonte Director, 2 Directors at large

4.3. Each member of the Board of Directors will be elected for a two year term with the following exceptions. Board of Director members may after one year be elected to a different position on the Board. To provide continuity on the Board the 2 Directors at large and the Ramsay Director will for the first term beginning in September 2016 be elected for a 1 year term.

4.4. The Board of Directors may, as it deems necessary and desirable, appoint committees to carry on the work of the PRATAC and to report to the Board of Directors and/or to general meetings of the PRATAC. These committees may include, but are not limited to the following: Membership, Finance, Nominating, Publications, Media, Newsletter. These committees may include members in good standing of the PRATAC who are not members of the Board of Directors.

 

  1. DUTIES OF OFFICERS

5.1. CHAIR
The Chair shall be responsible for conducting the affairs of the PRATAC in accordance with the Mission and Goals, the decisions of the Board of Directors and the decisions of the general membership as determined at a general meeting. The Chair shall preside at all meetings, but in his/her absence the Vice-Chair, or another member of the Board delegated by him/her, shall preside in his/her place.

5.2. VICE-CHAIR
The Vice-Chair may replace the Chair at meetings or functions of the PRATAC as required. He/she may be called on to undertake the chairing of committees, task forces or special groups. If the Chair resigns or is unable to carry out the duties of the office, the Vice-Chair shall assume the duties of the Chair until the next election.

5.3. TREASURER
The Treasurer shall be responsible for the financial affairs of the PRATAC, the safekeeping of monies and financial and legal documents; and for the financial transactions approved by the Board of Directors. The Treasurer shall prepare financial statements for each meeting of the Board of Directors and for Annual Meetings.

5.4. SECRETARY
The Secretary shall be responsible for all minutes of Board of Directors meetings, Annual Meetings and other General Meetings. The Secretary shall be responsible for all notices and correspondences of the PRATAC.

 

  1. MEETINGS

6.1. There shall be an Annual General Meeting each year in the month of September. Other general meetings may be called by the Chair as required. The Annual General Meeting shall receive reports from the Board of Directors and shall elect the members of the Board of Directors. The quorum for each general meeting shall be ten members.

6.2. The Board of Directors shall meet at least 3 times in the first half of the year and at least 3 times in the second half of the year and at other times at the call of the Chair.

 

  1. GENERAL ITEMS

7.1. The operations of the PRATAC shall be carried out without the purpose of financial gain for its members. All funds shall be used to promote the mission and goals of the PRATAC.

7.2. The fiscal year shall be the calendar year.

7.3. The signing authorities shall be the Chair, Vice-Chair and Treasurer. The Board of Directors shall pass a motion listing by name the signing authorities.

7.4. All funds received shall be deposited to a bank account in the name of the PRATAC. All payments will be by cheque signed by 2 of the 3 signing authorities or by electronic transfer.

7.5. The annual fee will be recommended by the Board of Directors and be approved at the Annual General Meeting, or other general meeting.

7.6. All members will be expected to abide by the Code of Conduct of the PRATAC.

 

  1. DISSOLUTION

Upon the dissolution of the PRATAC for any reason, but after the payment of all its debts and liabilities, the remaining PRATAC funds and any other property shall be distributed to one or more local charitable organizations. The Board of Directors shall determine this distribution.